Guidance

We have developed a template Data Protection and Retention policy for use by our member groups. It has been designed in line with General Data Protection Regulation (GDPR) and can be used as it is - with just your specific details (e.g. group name) added in, or taken as a starting point with changes made to suit your specific activities and circumstance.

If you spend a lot of time managing event bookings via phone and email instead of organising other areas of your events, then using an online ticketing service might be just want you need.

Ticketing websites have never been more user-friendly and they can help your group save time, money, and sell more tickets. The initial setup can be slightly time-consuming but once you are up and running, the positives far outweigh the negatives…

This audit tool is part of our GDPR toolkit. It is intended to help you think about the questions you need to ask about the data your group holds, asks for and uses, to help you meet your data protection responsibilities.

How to use the audit tool

GDPR is a meaty topic with lots of information, not all of which will be relevant to you. This tool is designed to help you filter the information to what is relevant for your group.

Data protection is becoming an increasingly prominent issue. The General Data Protection Regulation (GDPR) in May 2018 tightened up the data laws and led to the Data Protection Act 2018, getting a fair bit of media attention in the process.

The new rules can appear complex, hard to apply and perhaps a bit restrictive. For leisure-time music groups though, it’s mostly about common sense and simple reasonable measures to make sure you are using the data you hold in a fair, reasonable and secure way. 

Learn To Play is a free annual national event organised by the UK charity Music for All, to inspire new and lapsed musicians to engage in music-making.

The next Learn To Play event will be in autumn 2025.

Music for All's annual flagship event, Learn to Play is the biggest free music-making weekend of the year. Running now for over a decade, it aims to inspire, encourage and enable music-making. It connects and champions UK music providers such as community groups, retail music shops and music teachers through a shared celebration. 

There is a well documented drop off in young people’s involvement in music making aged 18 when they leave the formal education system. Collaborations with Music Education Hubs could be one way to prevent some of this drop off.

Care homes are not often seen as places for performing music, and you’d be forgiven if you hadn’t considered doing so before.

However, according to a 2015 Treasurers survey, a number of Making Music member groups already have a relationship with their local care home.

Why perform in a care home?

It can be hugely beneficial for everyone involved: the care home, its residents and your group:

Lots of our member groups perform in care homes across the country, taking their music to people who might not otherwise have a chance to attend a live performance. In many care homes there are people with dementia, and some homes specialise in care for people with this illness.

When you are starting a music group thinking about the formal structure is not necessarily top of the list. But as groups grow and become more stable it is a good idea to start thinking about how your group is structured.

When you are starting a music group thinking about the formal structure is not necessarily top of the list. With finding venues, members and music you have plenty on your plate without creating more paperwork and admin - and to be honest an informal, flexible approach can be useful when you are getting things off the ground. But as groups grow and become more stable it is a good idea to start thinking about a formal structure for your group.