Youth Music Programme Co-ordinator, Marketing and Finance Officer (Maternity Cover)

Job Description:

This is a key role within the Music for Everyone team comprising of the following three areas of responsibility:

Youth Music Programme Co-ordinator:

Oversee administrative tasks relating to all MfE Youth music projects, events and groups including co-ordinating all aspects of musical activities in collaboration with MfE’ s Artistic and Assistant Artistic Director.

The main responsibilities of the post include but are not limited to:

• Attending Youth events and groups to oversee the smooth running of activities (‘Time off in Lieu’ is offered in exchange for evening and weekend working)
• Facilitating planning meetings with the artistic team to arrange dates and outline for the year
• Preparing a budget for the annual Youth programme in collaboration with the General Manager
• Ensuring venues are booked and liaising with venues to outline the facilities required
• Implementing deadlines to ensure the effective running of the planned Youth activities,
including:
− Commissioning Youth course and concert publicity & overseeing its distribution
− Ordering Youth music from the library/purchasing of music, sorting music copying &
overseeing the putting together of music packs for Youth groups and events
− Putting together Youth master enrolment packs (ensuring music packs, rehearsal CDs, mp3s are prepared)
− Keeping track of enrolments for Youth courses and memberships for Youth groups
− Drafting the timetables / rehearsal schedules for Youth events and groups in co-ordination
with the artistic team
− Ensuring freelance musicians are engaged for Youth rehearsals/concerts when
necessary and drafting artist contracts for all freelance staff
− Ensuring Youth artistic team are sent materials regarding courses/rehearsals well in
advance
− Gather content required for Youth concert programme, organising its design and printing
− Seeking adverts when needed for Youth concert programmes
• Arranging payment of invoices/fees with General Manager (either on day of the event or ASAP
afterwards)
• Organising evaluation of Youth events as necessary

Marketing Officer:

• Designing and updating publicity using Canva software
• Liaising with the staff team to collate the necessary information required for publicity
• Co-ordinating the distribution of publicity via members and volunteers
• Planning marketing activity and timescales for print deadlines
• Scheduling termly marketing meetings and preparing the agenda
• Overseeing the updating and maintaining of the MfE website
• Ensuring all events are publicised on website/social media
• Managing online content including social media
• Contributing to the weekly e-newsletter (MfE Mondays)

Finance Officer:

• Carrying out day to day book-keeping and banking of cheques/cash
• Keeping all online finance records up to date through Quickbooks accounting software

Person Specification:

Essential

• Understanding of the benefits of music making in a community setting
• Experience of working in an organisation where music has been a key focus
• Experience of co-ordinating projects, workshops or events (in the arts or voluntary sector)
• Experience of contracting musicians or other artists
• Strong organisational skills
• Excellent administrative skills
• Able to use IT / Word / Excel / Microsoft office tools (or willingness to be trained)
• Good communication and interpersonal skills
• Ability to work well as part of a team

Desirable

• Ability to read music
• Educated to Degree level or equivalent
• Experience of working with charities or community groups in an arts capacity

To apply:

Please e-mail a CV and covering letter (no more than 2 pages) explaining why you feel you are suitable for this role to: su@music-for-everyone.org

Please also complete the Equal Opportunities monitoring form, which will be separated from your application. This will remain confidential and will not be shared with the panel.

Closing date:  Friday 11th April 2025 at 12 noon

Interviews are likely to be held on either Wednesday 23rd or Thursday 24th April.

To arrange an informal chat about the role please e-mail: su@music-for-everyone.org

Equality statement

Music for Everyone is an Equal Opportunities employer and believes that diversity is the key to a strong, safe and effective workplace. Please ensure you have completed our Equal Opportunities form in order to validate your application. Follow this link: https://forms.office.com/e/rfdYr5V0mh We are committed to ensuring that no applicant receives less favourable treatment on the grounds of racial origin, physical disability, class, gender, sexual orientation, age, political or religious belief. All of our candidates, employees, and participants are selected, promoted and treated on the basis of their relevant merits and abilities.